GENERAL RULES FOR NORDIC EXHIBITIONS

Translated from the Swedish Version 1995.10.28

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In the Nordic philatelic collaboration, the Nordic exhibitions have a central position. The following regulations, therefore, define their particular position as between national exhibitions and international exhibitions.

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REGULATIONS

Arrangement

1.
Members of national Philatelic Federations in Denmark, Finland, Iceland, Norway and Sweden have the right to ask for participation in Nordic exhibitions.

2.
A Nordic exhibition may be either a full scale exhibition including all areas of philately or a specialized exhibition comprising only one or very few exhibition classes. A full scale Nordic exhibition should be named NORDIA (or at least the name NORDIA should be included in the name of the exhibition). The NORDIA name must not be used for exhibitions which do not fulfill the rules mentioned in these regulations. A specialized exhibition may include the word NORDIA in the name of the exhibition.

3.
The Nordic national Federations mentioned above, or member clubs within these Federations, have the right to arrange a Nordic exhibition. However, only one full scale Nordic exhibition may be scheduled in a given calendar year.

4.
The Nordic Federations should aim at touring the NORDIA exhibitions among the different Nordic countries. If more than one NORDIA exhibition of the same type is applied for, then the Federation that first informed the other Federations of the time and place for the exhibition shall have preference.

Exceptions to this principle can be made for important jubilees or similar reasons, but only if the application is sent not later than four years before the date proposed for the exhibition. In such a case, exceptions must be approved at a meeting of the leaders of the national Nordic Federations. All Federations guarantee that no national exhibition will be scheduled on a date in proximity to that of a Nordic exhibition.

Exhibition Classes

5.
For a Nordic exhibition the following classifications apply:
A. Non competitive classes (the organizers' decision)
B. Competitive Classes:
  • Champion Class
  • Traditional Philately
  • Postal History and Postmark Exhibits
  • Postal Stationery
  • Aerophilately
  • Thematic
  • Revenues
  • Literature
  • Youth
  • (Maximaphily)
  • (Modern Philately)
  • (Other)

Inclusion of classes mentioned in parentheses is at the option of the organizers.

6.
Exhibits for the Champion Class are exhibits which, during the five years preceding the NORDIA exhibition, have been awarded a Grand Prix, one large gold, or two gold medals in different years at an FIP exhibition or which, during the same period, have been awarded a Grand Prix or two gold medals at Nordic exhibitions.

Exhibits which, during the ten years before the NORDIA exhibition, have been awarded a Grand Prix d'Honneur in a FIP Champion Class or a Grand Prix in the Champion Class at a Nordic exhibition may not participate.

Exhibits that have been awarded a large silver (70 points) at a national exhibition in their own country qualify for application to a NORDIA exhibition. Similarly, youth exhibits require a silver bronze award and literature a silver.

Size

7.
A full scale exhibition should have at least 700 frames (square meters) in the competitive classes and a specialized exhibition with only one competitive class at least 200 frames (square meters). A youth exhibition should have at least 150 frames (square meters).

8.
Exhibits in the competitive classes should be allocated from 5 to 10 frames (square meters).

In the youth class the following should be used:

  • Age group A and B: from 2 to 4 frames (square meters)
  • Age group C and D: from 3 to 5 frames (square meters)

Exhibitors

9.
An application for participation in a Nordic exhibition must always be sent via the commissioner from the applicant's own country. The organizing country may either appoint a commissioner or let its exhibitors send their applications directly to the exhibition. At exhibitions with a youth class only, another arrangement for sending in application forms may be decided by the Federation of the organizing country.

10.
Every applicant can apply for up to two exhibits for the competitive class at an exhibition. Excepted from this rule are literature exhibits. An exhibit may be entered under a pseudonym. However, the jury has the right to know the identity of the exhibitor.

11.
The organizers may accept or reject exhibits without giving any reason.

12.
Information to the exhibitor about acceptance or rejection of an exhibit shall be sent through the commissioner of the exhibitor's country.

13.
Family members or employees of members of the jury are not allowed to exhibit in the competitive classes.

14.
An exhibitor must have owned his exhibit at least two years before the Nordic exhibition.

15.
Every exhibitor is entitled to:

  • one entrance ticket for the whole period of the exhibition
  • one catalogue for the exhibition
  • one list of the jury's decisions (palmares)

Commissioners

16.
On request of the organizers, every Federation appoints a commissioner. However, see also § 9.

17.
All correspondence between the organizers and an exhibitor in the competitive classes must be sent via the exhibitor's commissioner.

18.
Names of those invited to exhibit in non competitive classes must be given to the appropriate country commissioner.

19.
In his own country the commissioner shall publicize the exhibition, collect applications, and verify that exhibits are qualified for the exhibition.

20.
A commissioner who personally carries exhibits for the exhibition must be met at the airport (or the like) by representatives of the organizers and be helped with custom formalities and further transport of the exhibits.

21.
A commissioner is entitled to:

  • a double room with a bath or shower from the day before the opening of the exhibition to the day after it is closed.
  • two entrance tickets for the whole exhibition period.
  • two invitations for the award banquet and any other official functions.

22.To obtain the perquisites mentioned in § 21 the commissioner must have submitted at least two exhibits for the competitive classes.

Jury

23.
All the countries involved shall be represented in the jury.

24.
An equal number of jury members must be appointed from each of the participating countries, except for the organizing country. The number of jury members from this country must not exceed half of the total number of the jury.

25.
The size of the jury is decided by the organizing country.

26.
Through its Federation the organizers may ask the other Federations to appoint up to four qualified jury members with expertise in appropriate areas. The organizers may thereby ask for special names and/or background knowledge and skills.

27.
If the requirements of special skills are fulfilled, the jury must be appointed from the list of names proposed by the respective Federations. A jury member must be on the FIP's list of accepted international judges or be a Nordic judge through his participation as a jury man or apprentice at a Nordic exhibition. Alternatively the Federation may appoint national jury members who have similar qualifications.

28.
The president of the jury, who is appointed by the organizing country's Federation, should be on the FIP list of international judges. The Federation of the organizing country appoints a secretary of the jury who provides the necessary assistance in keeping the jury's records. The secretary may not be a member of the jury.

29.
For its meetings, the jury must have access to a lockable room separated from the exhibition hall.

30.
The jury itself decides how its work should be organized.

31.
Apprentices of the jury should be appointed, but the number of apprentices should not be more than one third of the total number of ordinary jury members. Each Federation may have only one apprentice. Apprentices do not have the right to vote in the decisions of the jury. After the exhibition, the president of the jury must send to the respective Federations an evaluation form for each apprentice.

32.
The jury's work is confidential. The result of the jury's work will be published at a time decided by the organizers and the president of the jury.

33.
The ordinary members of the jury are entitled to the following:

  • travel expenses for airplane (second class) or train/boat (1st class) from home to the exhibition city;
  • a double room with a bath or shower from the day before the opening of the exhibition to the day after it is closed;
  • a reasonable sum of money to cover expenses for meals, etc., not included in the normal period for the jury's work;
  • two entrance tickets for the whole exhibition period; and two invitations for the award banquet and any other official functions.

34.
Apprentices of the jury are equal to the jury members when it comes to entrance tickets, catalogues, palmares, and invitations to award banquet and other functions. However, their financial expenses shall not be paid by the organizers.

Judging the Exhibits

35.
The judging of the exhibits must be done according to FIP's general regulations for judging exhibits at FIP exhibitions together with the regulations given by FIP's special commissions as supplements to the general regulations. Furthermore, the FIP's general regulations, articles 40-47, slightly modified, are in force.

Awards

36.
The best exhibit in the champion class is awarded a Grand Prix, which is a piece of art. Other exhibits in the champion class are awarded a gold award.

37.
The best exhibit in the competitive class showing philately from the organizing country is awarded a Grand Prix National and the best exhibit in the competition class showing philately from the other Nordic countries is awarded a Grand Prix Nordic. The best exhibit showing non Nordic philately is awarded Grand Prix International. A Grand Prix can only be awarded if the exhibit has been given 90 points or more. All Grand Prixs are pieces of art.

38.
An exhibit awarded a Grand Prix receives no medal.

39.
In the competitive classes the following medals are given:

  • gold
  • large vermeil (silver gilt)
  • vermeil
  • large silver
  • silver
  • large bronze or silver bronze
  • bronze
  • diploma

The medals may be replaced by pieces of art. In that case the award must be described in the special regulations of the exhibition.

For the Youth Class, the highest award is a vermeil medal or equivalent. All medals must be accompanied by a diploma from the exhibition. All medals must contain the metal indicated by the name of the medal.

40.
A Nordic exhibition is similar to a national exhibition for qualification of an exhibit for a FIP exhibition. That means that a vermeil medal awarded at a NORDIA exhibition can replace a vermeil medal awarded at a national exhibition as a qualification when applying for participation in a FIP exhibition. Similarly, for a youth exhibit, FIP qualification is an awarded silver medal.

41.
The organizers decide the awards for exhibits in the non competitive classes.

42.
The special regulations for a Nordic exhibition are derived from modified general regulations for FIP exhibitions. These regulations are adopted by the leaders of the Nordic Federations at a meeting in Copenhagen 28 September 1985. Revisions and additions were made afterwards at several meetings of the Nordic leaders. These regulations are dated Malmö, 28 October 1995.

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2000.03.01 - Warren / Nørby